Personal Assitant to CEO

You will vibe with us

Role Summary

The Personal Assistant to CEO will be responsible for assisting and providing comprehensive support to the CEO in all areas of his/her work in order to achieve the corporate, strategic and operational objectives of the business. The Personal Assistant will also play a key liaison role with all external stakeholders of the business. 

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Strategically manage CEO time: plans and prioritizes the activities of the director taking into account all relevant aspects and factors (deadlines, staff, resources);
• Manage the CEO calendar and set up meetings
• Manage the information flow in a timely and accurate manner
• Assist with board meetings preparation, as needed and interact with the board of directors
• Facilitation of team meetings, organization, set up and execution (schedule attendees, book conference rooms, prepare agenda, compile meeting materials, note taking)
• Attend meetings if needed and assist with the distribution of action points
• Filter emails, highlight urgent correspondence and print attachments
• Respond to emails whereby the request is dealing with appointments/meetings
• Ensures good communication within the team, transmitting correctly and in a timely manner the information on behalf of the director
• Preparing letters, emails, memos, presentation and reports on the behalf of the CEO
• Follow-up on management decisions with appropriate stakeholders
• Perform necessary tasks to aid in the preparation of meetings, events and travel schedule. Handle travel arrangements and itineraries.
• Handle confidential information
• Implements and coordinates business projects within the General Management department, having a proactive approach and permanent improvement of operational procedures
• Support for Issuers’ Association (Asociatia Profesionala a Emitentilor de Tichete – APET):
  • Assist with APET meetings preparation, as needed and interact with APET members
  • Facilitation of APET meetings, organization, set up and execution (schedule attendees, prepare agenda, compile meeting materials, note taking)
  • Attend APET meetings if needed and assist with the distribution of action points and follow-ups (within APET and within Edenred)
  • Manage APET’s correspondence, respond to emails whereby the request is dealing with appointments/meetings
  • Ensures good communication within the APET members, transmitting correctly and in a timely manner the information on behalf of the APET President
  • Preparing letters, emails, memos, presentation and reports on the behalf of the APET President
• Executes any other dispositions given by the director, in the realization of the short-term strategies of the company

We will vibe with you

Knowledge and Skills:

• Relevant similar experience as Executive Assistant/ Personal Assistant to CEO
• You are graduated from a bachelor’s degree with administrative oriented subjects
• Excellent communication, interpersonal skills, and presentation abilities
• Self-motivated with a strong desire to succeed
• Fluent in both English and Romanian with proficient written and verbal skills in both
• Excellent organizational, time management skills and ability to multitask and prioritize work
• Entrepreneurial attitude, proactive & continuous improvement oriented, self-direction
• Problem-solving and decision making
• Comfortable with a fast-paced environment, ability to analyze and synthesize
• Advanced computer skills, proficiency in Microsoft Office suite
• Trustworthy, discreet and ethical
• Desire to challenge the status quo and bring in new ideas, innovation and approaches